AIVA builds AI systems that take the repetitive work off your plate. Quotes, follow-ups, reports, the lot. Built around how your business already works, owned by you, and designed for non-technical teams.
Walk into most Irish SMEs and AI is already there. Someone drafts emails with ChatGPT. Someone else pastes client notes into a free account, with whatever that means for confidentiality. The marketing person has a subscription nobody else can access.
Everyone's using it differently, nobody's been shown how to use it well, and the output shows. Generic posts. Proposals that sound like everyone else's. Answers that need so much fixing you wonder why you bothered.
That's not an AI problem. It's a missing-system problem. The same scattered effort, pointed at a proper process with proper training, is where the hours come back.
The most valuable thing in your business isn't a tool. It's the judgement in your head. How you price a job. What you'd never promise a client. The way you explain things that makes people trust you.
The problem is that it's only in your head. Every quote, every reply, every decision has to go through you, which is exactly why you're the bottleneck in your own business.
So that's what we capture. We map how you think through the work, turn it into a playbook, and train your AI on it. Your standards, your tone, your way of doing things.
The result is an assistant that drafts the quote the way you'd quote it and answers the enquiry the way you'd answer it. You stay the final word. You just stop being the first draft of everything.
You built the expertise. We make it show up everywhere at once.
Pointing AI at a broken workflow just gets you the wrong answer faster. So before we automate anything, we do the unglamorous work first:
We sit down and chart how the work actually happens today. Who does what, in what order, where it slows down. Most owners have never seen their own process on one page. It's usually eye-opening on its own.
We turn that into a clear, repeatable way of doing the job. Steps, templates, who handles what. If you don't have a system, this is where you get one. If you do, this is where it gets tightened.
Only now does AI come in, taking over the repetitive steps, drafting the outputs, keeping things moving. Because it's built on a solid process, it works reliably instead of impressively-in-the-demo.
The AI Audit. We map your workflows, find where the hours leak, and show you exactly where AI pays off first.
We map how the work happens today, build the playbook for how it should happen, and plan where AI takes over. You see the system on paper before anything gets built.
We build it and switch it on inside your business. Tested on your real work, not demo data.
We train your team to run it confidently, so the system sticks long after we're gone.
For €350 at the moment, down from €750, you get a working session and a clear report: where your hours are going, what AI can take off your plate, and what to do first. From there, the audit points the way.
Your workflows, rebuilt with AI doing the heavy lifting: prompts, custom GPTs, and assistants trained on your business. Start with a Sprint (1 to 3 workflows, from €1,200) or go all in with Full AI Implementation, the whole operation done properly with training included.
When the fix is a tool that doesn't exist yet, we build it. A tender response tool, an invoice reconciliation tool, a quoting tool on your website. Designed around your business, built by us, owned by you.
Your people, shown how to use AI properly in their actual roles. Privately booked training days and workshops, built around your team.
Your policies, disclosures, staff handbook and records for the AI you already use. A practical record of the tools and rules you have in place, ready if a client, a tender or your own team asks.
Not sure which fits? That's what the audit is for.
AIVA is run by Sonia Madsen, a Dublin-based consultant who spent years in digital marketing, operations, and startups before AI was the headline. She's built marketing campaigns, run business operations, and knows what it's like when the admin pile grows faster than the team.
That's the lens AIVA brings: business first, AI second. The technology only matters if it fits how your business actually works on a busy Tuesday.
Take the free AI Readiness Check. Ten questions, two minutes, and you'll get an honest picture of where AI fits your business right now. You see your result straight away, no email needed. If you want the full breakdown sent to you, that's when we ask.
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